16 July 2020
Dear Communicant Member,
- ANNUAL CONGREGATIONAL MEETING (ACM) DURING COVID-19
Notice is hereby given that LPPC ACM will be held by way of electronic means on Sunday, 23 August 2020 at 11.30 am.
- Agenda & Resolution
- Opening Prayer
- Quorum Confirmation
- Re-election of Senior Minister
- Adoption of the Minutes of the 28th ACM held on 31 March 2019
- Adoption of Audited Accounts FY2019 and Budget 2020
- Adoption of Annual Reports FY2019
- Appointment of Internal and External Auditors
- Approval of amendments to Constitution
- Approval to ratify the extension of the term of office bearers
- Announcement of Re-election Results
- Closing Prayer
Important note: There has been an update to the list of candidates standing for re-election – Deacon Yeo Zhi Wei has withdrawn his nomination for re-election as a deacon in this ACM.
- Covid-19 (Temporary Measures) Alternative Arrangement Order
The Government has gazetted the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Charities, Co-operative Societies, and Mutual Benefit Organisations) Order 2020 and made provisions for the conduct of the meeting by electronic means.
Due to the COVID-19 restriction orders in Singapore, members will not be able to attend the ACM in person. Members may participate in the ACM by praying and:
a) Downloading and reading, if you have yet to do so the (i) LPPC ACM Reports; (ii) Proposed Amendments to Constitution and (iii) Summary of Changes to the Constitution. These were made available on 12 March and 20 April respectively.
b) Sending your questions if any, to https://tinyurl.com/LPACM-AskQn by 3 August 2020.
c) Appointing the Chairman of the ACM as a proxy to attend, speak and vote on their behalf at the ACM. Voting by Proxy Forms closes on 17 August 2020.
d) Observing the ACM proceedings via ‘live’ Zoom meeting via their computers, mobile phones, or tablets on 23 August at 11.30 am.
Please pre-register your digital attendance by sending an email to email@example.com by 19 August 2020. Gerard will send you instructions concerning the Zoom meeting.
- Documents for ACM
Members may download the following documents at the links provided.
a. ACM Report 2019 http://bit.ly/LPACMreport
b. Proposed Amendment to Constitution https://bit.ly/P_Constitution
c. Summary of Changes to Constitution https://bit.ly/Sum_Changes
d. Revised Budget 2020 https://bit.ly/Revised_Budget2020
Members who wish to obtain hard copies of the above reports can send your request to firstname.lastname@example.org
- FAQ provided by the Covid-19 Temporary Measures (Alternative Arrangements Order)
a. How is the attendance counted for the ACM?
Under the Alternative Arrangements Order, a member is deemed to be present at the ACM (and therefore counted towards the quorum) if the member is electronically present at the ACM or has appointed the Chairman of the meeting as the member’s proxy whether or not he/she attends the virtual ACM.
b. Do churches need to obtain members’ agreement to conduct virtual ACM since the prescribed alternative arrangements differ from our Constitution?
The Alternative Arrangements Order permits churches to conduct virtual ACM without members’ agreement.
c. Will members be allowed to vote online during ACM?
Online voting is not permitted as per under the Alternative Arrangements Order.
d. How do members vote for the resolutions?
Members must appoint the Chairman of the ACM in advance as their proxy to vote on their behalf at the ACM. Members must give specific instructions as to voting, or abstentions from voting, in respect of a resolution in the proxy form, failing which the vote will be treated as invalid. Further details are provided in the proxy form.
e. Will members be allowed to ask questions online during the ACM?
Members will not be able to ask questions online during the ACM. Members may submit their questions before the ACM. As stated in 3b above, please send your questions to https://tinyurl.com/LPACM-AskQn by 3 August 2020.
f. What happens if we do not have a quorum at the time of the ACM?
If we do not have quorum by the time of the virtual ACM, the ACM shall be adjourned to a later date as allowed for in our Constitution.
Do pray with us as we prepare and work towards the conduct of our virtual ACM. May God find us faithful and united during this precedented and challenging times.
For God’s glory,
Elder Wang Kim Meng, EDC Clerk/EDC Chairman &
Rev Foo Yuk Yee, Senior Minister